Stock Management System

Take full control of your inventory with real-time tracking, photo documentation for every transaction, and intelligent low stock alerts that keep your business running smoothly.

Core Features

Complete Inventory Control

Everything you need to manage stock efficiently, reduce errors, and maintain accurate inventory records across your entire operation.

Real Time Tracking

Monitor stock levels across all locations instantly. Every transaction updates your inventory in real-time, giving you accurate counts at any moment.

Photo Documentation

Capture photos for every stock in and out transaction. Create a visual record that provides proof of condition and accountability for your team.

Low Stock Alerts

Set custom thresholds for each product and receive instant notifications when stock falls below your defined levels. Never miss a reorder point again.

Stock In/Out Logging

Record every movement with detailed logs including timestamp, user, quantity, reason, and photos. Full audit trail for complete accountability.

Inventory Reports

Generate detailed reports on stock movements, valuations, turnover rates, and more. Export to CSV or PDF for accounting and analysis.

Multi-User Access

Role-based permissions let you control who can view, edit, or manage stock. Track all actions by user for complete transparency. >

Workflow

How It Works

A simple, intuitive process for managing your entire inventory lifecycle.

Receive Stock

Scan or search for products, enter quantities, and capture photos of incoming goods. The system automatically updates your inventory and logs the transaction.

Track & Monitor

View real-time stock levels across all locations. Set reorder points and receive alerts when stock runs low. Access complete transaction history anytime.

Book Stock Out

Process sales, transfers, or returns with photo verification. Every outgoing item is documented with timestamp, user, and condition photos.

Review & Report

Generate reports on stock movements, identify slow-moving inventory, and make data-driven decisions to optimise your stock levels.

Stock Flow Diagram
Stock Received
Photo Captured
Inventory Updated
Sale
Transfer
Return
Photo Verified
Stock Out
Low Stock Alert

Photo Documentation

Every stock movement is captured with photos, creating an indisputable visual record. Protect your business from disputes and ensure accountability across your team.
Stock In: Alloy Wheels #WHL-2847Verified
📷Front View
📷Back View
📷Detail
📷Packaging
📷Label
+Add Photo
👤 John Smith📅 22 Jan 2026, 14:32📷 5 Photos
Stock Alerts3 Active
⚠️
225/45 R17 Michelin Pilot Sport 4
Only 4 units remaining • Reorder point: 10

2 min ago

⚠️
18″ OZ Racing Ultraleggera
Only 2 sets remaining • Reorder point: 5

15 min ago

ℹ️
TPMS Sensors – Universal
8 units remaining • Approaching reorder point

1 hour ago

Never Run Out of Stock

Set custom low stock thresholds for every product and receive instant alerts via email, SMS, or in-app notifications. Stay ahead of demand and keep your customers happy.
Why Choose Us
Designed specifically for the automotive aftermarket industry with features that matter to your business.

Instant Updates

Real-time sync across all devices. Changes reflect immediately system-wide.

Dispute Protection

Photo evidence protects against customer disputes and supplier claims.

Mobile Friendly

Full functionality on phone or tablet. Manage stock from anywhere.

Easy Integration

Connect with your existing POS, accounting, or e-commerce systems.

What Customers Say

Trusted by Retailers Nationwide

The photo documentation alone has saved us thousands in disputed returns. We can prove the exact condition of every item when it left our warehouse.
James Thompson
Operations Director, TyreKings
We used to lose 2-3 hours a day on manual stock counts. Now our team spends that time actually serving customers. The ROI was immediate.
Sarah Bennett
MD, Midlands Wheels
The low stock alerts have been a game changer. We haven't had a single stockout on our fast-moving lines since we started using the system.
Mike Reynolds
Owner, AutoFit Express

Common Questions

Everything you need to know about getting started with our stock management system.
Most customers are up and running within 24-48 hours. We handle the initial setup, import your existing stock data, and provide training for your team. Complex multi-location setups may take up to a week.
Yes, we support imports from Excel, CSV, and most common inventory systems. Our team will help map your data and ensure a clean migration with no duplicate entries or missing information.
Yes, we have native apps for both iOS and Android. The mobile app includes full functionality including barcode scanning, photo capture, stock booking, and real-time alerts. It also works offline and syncs when reconnected.
There’s no limit on users. Add as many team members as you need with role-based permissions – from view-only access for sales staff to full admin rights for managers. Each user’s actions are logged for accountability.
We have direct integrations with Sage, Xero, and QuickBooks. For other systems, our REST API allows custom connections. Stock valuations and movements can be synced automatically to keep your books accurate.
All data is stored in UK-based data centres with enterprise-grade security. We use 256-bit encryption, daily backups, and are fully GDPR compliant. Your data is yours – you can export it anytime.

Ready to Take Control of Your Stock?

See how our stock management system can streamline your operations and reduce errors.